- Web App
- AI
- Automation
QuayGroup Automation Platform
Executive Search & Recruitment
The problem
What they faced
A specialist recruitment consultancy was manually transcribing interview and reference calls, then reformatting notes into candidate profiles by hand. The process was slow, inconsistent across consultants, and left clients receiving the same static PDF format everyone else in the industry used.
The solution
What we built
We built the consultancy its own platform. Consultants run their interview and reference calls exactly as they always have; the platform records and transcribes them, then combines what was said with the candidate's CV and details into a tailored, client-ready profile in an interactive flipbook format that replaced the static PDF. The same pipeline runs in the other direction for client calls, turning a conversation about a vacancy into a structured job brief. Management gets a live performance view across the desk, and an assistant runs through the whole product for shortcuts, research and coaching.
Inside the product
From a recorded call to a client-ready profile.
Screens from the delivered product. Client and company detail is obscured.
One place to work from
The whole desk on one screen
Record a call, start a brief, add a candidate or send a profile without leaving the page, with billing progress against target and the week's activity alongside. An assistant runs through the entire product for shortcuts, quick research and coaching, so the help is wherever the consultant already is.
Calls do the paperwork
The interview writes the profile
A consultant runs the call as they always would. The platform records and transcribes it, then reads it alongside the CV and the candidate's details to fill the record out: cover letter, qualifications, checks and all. Every stage stays on one page, so nothing is retyped and nothing is lost between a call and a submission.
A format nobody else sends
The flipbook that replaced the PDF
The finished profile is delivered as an interactive, branded flipbook a client opens from a link, rather than the same static attachment every other firm in the sector sends. It is generated from the record, so it is current the moment it is shared, and it is the first thing a client notices.
Visible, not guessed
Management can see the whole desk
Billings against target by quarter, placements, fill rate, CV-to-placement conversion and exclusivity, over any period the team wants to look at. Numbers that used to live in a spreadsheet somebody remembered to update are now just there, next to the work that produced them.
Key outcomes
Measurable impact.
- Result 01
Interview calls turned into client-ready flipbook profiles in about 60 seconds
- Result 02
Interactive flipbook format replaced the industry-standard PDF
- Result 03
Client calls turned into structured job briefs by the same pipeline
- Result 04
Live performance view across billings, placements and fill rate
Technology used
Built with modern tools.
- Next.js
- TypeScript
- OpenAI
- AI Transcription
- Document Generation
- Performance Analytics
- PostgreSQL
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